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5 November 2014 Board of Trustees Meeting
8th Feb

2015

5 November 2014 Board of Trustees Meeting

Caretaker’s Residence
7:00 pm


Present at 7:00 pm:
Jason Kentner (Pres.)
Maddy Weisz (VP)
Andy Klein (Treasurer)
Eric Anderson (Secretary)
Julie Hallan (Vol. Coord.)
Rick Harrison
Greg Krobot
Stan Sells
Dave Snow
Beth Vogt
Rick Harrison

Not Present:

Rick Miller (Rec/Parks)
Rick Frantz
Bryant Fried (ComFest)

Guest:

Brenda Hosey

 


 

Call to Order

Motion – To approve the minutes from the October meeting. (Anderson/Kentner). Passed.

Updates & FYI Items

Geese Project (Julie & Greg)
Invited Greg Bulger to the Gala for a personal presence and informal discussion about his project.
Survey will be conducted prior to the Gala.

Master Plan SNF Grant Application (Jason)
$3000 grant application?   Approved for $1000 for the Master Plan
Still need $1500 from Short North Civic

Masonry Restoration (Stan & Greg)
Ram’s head is complete

Stone slab to replace the slab in the pillar will be $1,075 more expensive than they thought, but we are still within our allocated funding.

The head: Originally we approved $350 to make the mold, and $100 to make the casting. Mainly this was to record the remaining animal head. Another purpose was to possibly make more castings as a fundraiser. The composite material can withstand exterior weather. The company will make them for $125 each. How much would we sell them for? Numbers suggested were $250 and $500 (group began to settle on $250).

Questions were asked about making a lighter weight version, since the current casting is very heavy, and would be appropriate as a lawn ornament but not as a wall hanging.

Greg Krobot plans to have a display at the Gala inquiring about interest in purchases of castings. He will also check on lighter materials.

Motion: Sell ram’s head casting options at the Gala for $250. (Krobot/Anderson) Passed.

 

Landmarks Award Event (Stan)
FGP received the Award of Merit for the restoration of the gates.
Stan plans to add a photo and hang the frame along with the city resolution, and will display it at the Gala.

Coordinated planting of 5 Memorial Trees (Rick & Bryant)
Several trees have been planted

Rec & Parks Completed Phase 01 Tree Pruning (Perimeter of Park)

We have a Kentucky coffee tree that is split near the top, and the city indicated that they could remove the tree or cable the split and save the tree. Rick F thinks that $300

Motion: Allocate maximum of $300 to cable the Kentucky coffee bean tree with the split at the north end of the Shelter House parking lot. (Krobot/Vogt) Passed.

Report Summaries
Treasurer’s Report (Andy)
Nothing written. Variety of anecdotal bills
Short North Alliance sent check for $705.00 for our Highball volunteers

Volunteer Coordinator Report (Julie)
20 volunteers for October 11
November 15: put the beds to bed work day and chili potluck

Main Discussion – Gala Planning
Rick H made the case that since we only raise money at this one event, it seems appropriate to raise the price. Also, we need to pay for tent, heaters, and bar items.

Motion: Increase admission cost from $40 to $50 in person, and $40 pre-sale available online. (Kentner/Anderson)
Discussion: It’s standard practice to have an advance price discount. SNC on-line sales are depended on. Maddy is comfortable with the pre-sale, but she is not comfortable with the increase in price. Various comments about whether or not a $10 increase for day-of cost is reasonable. Do we have a sense of specific costs for tent and such? At least $500. Opposed: three, Motion passed.

Volunteer Sign-up Coordination (passed around)
Silent Auction Donations (Still Needed?)
ACTION ITEM If you contact someone, send an email to Rick H and Maddy
Who is invited to come at no cost?: Artists who donate to the silent auction
Complimentary invitations to the Rec and Parks (those who are invited)
One donation to silent auction includes one complimentary invitation to the Gala

Images & Info for Year in Review Slide Show/Handout
Email images to Julie, or provide on a flash drive
Include auction items in the slides and maybe on the website

January Meeting/Retreat Planning (Things to Discuss)
Saturday, January 10
MOU finalize and verify
Revisit bylaws
FGP Elections & Meeting Schedule/Foci
Communications (Web/Brand)
Development (Diversified Giving Options)
Master Plan (Making it Actionable)
BOT Pattern of Administration (How we work/vote/operate)
Annual Budget (Review Spending & Plan Ahead)

Meeting adjourned 8:18

 

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